Privacy Policy

1. Who We Are

Vanguard Procurement Limited ("Vanguard", "we", "us") is a procurement consultancy registered in England and Wales. Our registered company number is 07034943 and our registered address is 167–169 Great Portland Street, 5th Floor, London, W1W 5PF.

This privacy policy explains how we collect, use and protect personal data when you visit our website or contact us regarding our services. We are committed to protecting your privacy and handling your personal data in accordance with the UK General Data Protection Regulation, the UK GDPR, and the Data Protection Act 2018.

2. Data We Collect

We collect personal data in the following circumstances:

• when you complete the contact form on our website, including your name, organisation, email address, telephone number where provided and the content of your message;
• when you correspond with us by email or telephone;
• when you connect with us or interact with our content on LinkedIn;
• when you visit our website, including technical data such as IP address, browser type, pages visited and how you arrived at the site, where collected through analytics cookies and only where you have consented to those cookies.

We do not intentionally collect sensitive personal data through this website. We do not use your data for automated decision-making or profiling.

3. How We Use Your Data

We use the personal data you provide to:

• respond to your enquiry;
• provide our consultancy services where a contract exists or is being discussed;
• send you relevant communications you have requested;
• manage business relationships;
• maintain website security and performance;
• understand and improve website performance where analytics cookies have been accepted;
• comply with legal and regulatory obligations.

We do not sell your personal data to third parties. We do not use your data for marketing purposes without your consent.

4. Legal Basis

We process your personal data on the following legal bases:

• Contract performance, where we are delivering or negotiating a service engagement;
• Legitimate interests, including responding to enquiries and managing business relationships;
• Consent, for optional analytics cookies and any optional marketing communications;
• Legal obligation, where we are required to retain or process information to comply with applicable law.

5. Data Retention

We retain enquiry and contact data for up to two years from the date of last contact, unless a longer retention period is required because a business relationship, contractual discussion or legal obligation continues.

Data relating to active client engagements may be retained for up to seven years after the end of the engagement, in line with legal, accounting and business record obligations.

You can request deletion of your data at any time, subject to our legal retention obligations.

6. Your Rights

Under UK GDPR, you have the right to:

• access your personal data;
• correct inaccurate personal data;
• request deletion of your personal data;
• restrict how we process your personal data;
• object to processing;
• request data portability where applicable;
• withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at privacy@vanguardprocurement.co.uk. We will respond within one calendar month.

7. Cookies

Please see our Cookie Policy for details of the cookies used on this website and how to manage your preferences.

8. Contact

If you have any questions about this privacy policy or how we handle your personal data, please contact us at:

privacy@vanguardprocurement.co.uk

or write to us at:

If you have a complaint about how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office, the ICO.